Connect with us
Specialist Document Control
Location
Richards Bay
Company
South32
Salary
Undisclosed
Job Type
Permanent
Closing date
23 April 2026
📋 Job Overview
South32 is recruiting a Specialist Document Control professional for its Richards Bay operations. This permanent opportunity is ideal for candidates experienced in engineering documentation, technical records management, and plant change control systems.
The successful candidate will ensure that all engineering drawings, procedures, specifications, technical standards, and plant documentation remain accurate, updated, and compliant with operational and engineering requirements. The role also focuses on maintaining document accessibility, supporting blueprint verification audits, and tracking engineering change management processes.
Applicants with strong document management experience in engineering, mining, manufacturing, or project environments are encouraged to apply.
🛠️ Job Description
📂 Maintain and update technical documentation within the document management system
📂 Ensure engineering drawings and plant blueprints reflect approved modifications
📂 Index and organise documentation for new and modified plant equipment
📂 Ensure accessibility, traceability, and compliance of technical records
📂 Monitor and manage engineering change requests and control processes
📂 Track standards implementation and operational change management activities
📂 Maintain audit schedules for blueprint verification and compliance audits
📂 Ensure adherence to engineering standards, company procedures, and group policies
📂 Prepare reports relating to standards, change control, and document compliance
📂 Support operational teams with accurate engineering documentation access
🎓 Minimum Requirements
🔹 Qualifications
✔ National Diploma in a Technical field of study
✔ Valid Trade Certificate advantageous
🔹 Experience
✔ Minimum 3–5 years’ experience in document control
✔ Experience in engineering or project house environments essential
🔹 Technical Skills
✔ Proficiency in MS Office applications
✔ Strong document management and configuration management knowledge
✔ Experience with electronic and paper filing systems
✔ Ability to search, index, and manage technical records accurately
🔹 Behavioural Competencies
✔ Strong attention to detail
✔ Organisational and time management skills
✔ Good communication and reporting ability
✔ Ability to work independently and within teams
✔ High level of accountability and confidentiality
(Share job post with friends)
💰 Salary Estimate
Specialist Document Controllers in South Africa typically earn between R25,000 and R55,000 per month, depending on industry experience, technical knowledge, and the complexity of the engineering environment. Professionals working within mining, petrochemical, manufacturing, and infrastructure sectors often receive competitive salaries due to the importance of compliance and technical accuracy.
🎤 Interview Tips, Expected Questions & Answers
🔹 Interview Tips
1. Understand Engineering Documentation Systems
Research document management systems and engineering change control processes.
2. Highlight Accuracy and Attention to Detail
Document control roles require precision and strong organisational ability.
3. Demonstrate Technical Administration Skills
Show your experience with technical records and engineering documentation.
4. Emphasise Compliance Knowledge
Be ready to discuss standards, audits, and traceability procedures.
5. Showcase Software Proficiency
Mention experience with MS Office and document management systems.
🔹 Common Interview Questions & Example Answers
1. What experience do you have in document control?
Example Answer:
“I have experience managing technical documentation, maintaining records, and ensuring document accuracy and compliance.”
2. Why is document control important in engineering?
Example Answer:
“Accurate documentation ensures operational safety, compliance, and efficient maintenance of plant equipment.”
3. How do you maintain accuracy in document management?
Example Answer:
“I follow strict filing procedures, conduct regular audits, and verify all document updates carefully.”
4. Have you worked with engineering drawings before?
Example Answer:
“Yes, I have managed engineering drawings, specifications, and revision control within technical environments.”
5. How do you handle confidential information?
Example Answer:
“I maintain confidentiality by following company policies and ensuring secure document storage procedures.”
📄 CV Revamp & Job Application Tips
1. Highlight Technical Administration Experience
Include document control, engineering support, and records management experience.
2. Use ATS-Friendly Keywords
Include phrases like document management, engineering records, configuration control, and compliance audits.
3. Mention Relevant Software Skills
Highlight MS Office, SharePoint, SAP, or document management systems experience.
4. Include Organisational Achievements
Mention audit support, filing improvements, or compliance-related achievements.
5. Keep Formatting Professional
Use clear headings and simple layouts for ATS compatibility.
6. Emphasise Attention to Detail
Employers value precision and strong administrative discipline.
7. Improve Your Job Search Strategy
Search using terms like:
✔ Document controller jobs Richards Bay
✔ Engineering admin vacancies South Africa
✔ Mining document control jobs near me
✔ Technical records management careers
📧 Interested applicants can contact:
info@jobskwazulu.co.za
🧩 Frequently Asked Questions (FAQ)
1. What does a Specialist Document Controller do?
A Specialist Document Controller manages engineering and technical records to ensure compliance and accuracy.
2. Is engineering experience important?
Yes. Experience within engineering or project environments is essential.
3. What qualifications are required?
A National Diploma in a technical field is required.
4. Is document management software experience necessary?
Yes. Knowledge of electronic document management systems is highly beneficial.
5. Are document control jobs in demand?
Yes. Mining, engineering, and infrastructure sectors regularly recruit document control professionals.
6. What industries hire document controllers?
Mining, construction, engineering, manufacturing, oil and gas, and infrastructure industries.
📈 Career Path & Growth Opportunities
1. Junior Document Controller
Entry-level employees assist with filing, indexing, and technical administration. Salaries typically range between R12,000 and R22,000 per month.
2. Document Controller
Experienced professionals manage engineering records and compliance documentation. Salaries range from R20,000 to R40,000 monthly.
3. Specialist Document Controller
Specialists oversee technical document systems and change management processes. Salaries typically range between R25,000 and R55,000 monthly.
4. Engineering Administrator
Engineering Administrators support operational reporting, project coordination, and documentation systems. Salaries range from R30,000 to R50,000 per month.
5. Project Controls Coordinator
Project Controls professionals manage documentation, scheduling, and compliance within engineering projects. Salaries often range between R40,000 and R70,000 monthly.
6. Compliance or Records Manager
Senior managers oversee governance, records systems, and compliance frameworks. Salaries can exceed R80,000 per month depending on industry and experience.
🌍 Industry Insights & Job Market Overview
South Africa’s mining, engineering, and industrial sectors rely heavily on accurate technical documentation to support safety, compliance, and operational efficiency. As companies modernise facilities and implement stricter governance standards, document control professionals remain essential within engineering and project environments.
🔍 To find similar jobs, these are terms you can search:
Document controller jobs Richards Bay, engineering administration vacancies South Africa, mining document control careers, technical records jobs near me, project document controller vacancies, engineering office support jobs Durban, configuration management jobs South Africa, document management specialist jobs, mining administration careers, technical compliance vacancies.