Committee Officer

Key responsibility areas

•Plans, organises, co-ordinates and attends meetings, takes notes and prepares minutes, under supervision, of committee, sub-committee and any other meetings.
•Prepares agendas, reports, decision notices, information bulletins and minutes on computer under supervision.
•Undertakes research work in respect of incoming matters.
•Formulates draft recommendations and resolutions, under supervision, in accordance with legislation.
•Organises distribution of agendas, circulars, notices of meetings, minutes, postponement notices by submitting to Printing Section.
•Deals with correspondence arising from meetings and finalises all decisions and directives.
•Maintains records and schedules such as register of councillors' meeting attendance and minute books.
•Receives and processes, all reports in respect of various statutory requirements including bylaw and tariff amendments.
•Maintains Outstanding Matters Schedule by adding to or deleting from the schedule those items which have not been finalised or have been finalised.
•Undertakes any Committee related duties as directed by the Chief Committee Officer or the Manager.

Competencies

•Use of Technology.
•Written communication.
•Planning and organising.
•Task management.
•Interpersonal relationships.
•Resilience.
•Change readiness.
•Learning orientation.