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Administrator Pedros
Location
Durban
Company
Pedros
Salary
Undisclosed
Job Type
Entry level position
Closing date
30 June 2026
📌 Job Overview
A leading food and beverage distribution centre in Durban is seeking a professional and organised Receptionist & Administrator to manage front-of-house operations while providing essential administrative support. This role ensures smooth office coordination, efficient communication, accurate record-keeping, and a professional reception environment for visitors, suppliers, and internal teams.
📋 Key Responsibilities
🛎️ Reception Duties
Act as the first point of contact for visitors, clients, and suppliers.
Professionally answer, screen, and transfer incoming telephone calls.
Welcome visitors and ensure proper sign-in procedures are followed.
Enforce site access rules including PPE, safety, and hygiene compliance.
Prepare and manage meeting rooms when required.
📁 Administrative Support
Provide day-to-day administrative assistance to management and departments.
Maintain accurate physical and electronic filing systems.
Capture and update data on internal systems and spreadsheets.
Assist with document preparation, reports, correspondence, and presentations.
Manage incoming and outgoing mail, courier services, and deliveries.
📦 Procurement & Office Coordination
Assist with purchase orders, supplier documentation, and invoice tracking.
Monitor and order office supplies, stationery, and consumables.
Coordinate travel arrangements, accommodation, and logistics.
Support planning of meetings, training sessions, and internal events.
📊 Compliance & Communication
Maintain records for audits, compliance, and quality assurance systems.
Support document control aligned with GMP and HACCP standards.
Facilitate communication between internal departments and external stakeholders.
Liaise with suppliers and service providers professionally.
Escalate operational issues to management when necessary.
🧹 Office Environment
Maintain a clean, organised, and professional reception area.
Ensure office presentation meets company standards at all times.
✅ Minimum Requirements
Microsoft Office proficiency (Word, Excel, Outlook)
Strong data capturing and record-keeping skills
Experience with switchboard or telephone systems
Knowledge of document control and filing systems
Understanding of office administration processes
Basic procurement and purchase order administration experience
Strong communication and organisational skills
Ability to multitask in a fast-paced environment
📩 How to Apply
Interested candidates should submit a detailed CV highlighting administrative experience, Microsoft Office skills, and reception duties.
Applications should be sent according to the company’s recruitment process before the closing date: 30 June 2026
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💰 Salary Estimate
Receptionist & Administrator roles in South Africa typically earn between R10,000 and R22,000 per month, depending on experience, industry, and company size. In food manufacturing and distribution environments such as Pedros, additional exposure to procurement, compliance, and logistics coordination may increase earning potential.
The food and beverage distribution industry in South Africa continues to grow due to rising demand for fast food supply chains, logistics efficiency, and nationwide restaurant expansion. Companies are increasingly hiring receptionists, admin clerks, office assistants, and data capturers to manage operational workflows.
🎯 Interview Tips, Expected Questions & Answers
Interview Tips
1. Understand Food Industry Standards
Familiarise yourself with hygiene, GMP, and HACCP compliance basics.
2. Show Strong Communication Skills
Reception roles require clear, professional communication at all times.
3. Demonstrate Organisation Ability
Explain how you manage tasks, documents, and deadlines efficiently.
4. Highlight Microsoft Office Skills
Be prepared to explain Excel and Word usage in past roles.
5. Emphasise Professionalism
First impressions matter in reception and front-office roles.
🔑 Common Interview Questions & Sample Answers
Question 1:
Why do you want to work in this role?
Answer:
"I enjoy administrative work and customer interaction, and I want to contribute to an organised and efficient office environment."
Question 2:
How do you handle busy reception periods?
Answer:
"I stay calm, prioritise tasks, and ensure every visitor and call is handled professionally."
Question 3:
What is your experience with Microsoft Office?
Answer:
"I regularly use Word for documents, Excel for data capturing, and Outlook for communication."
Question 4:
How do you ensure accuracy in administrative work?
Answer:
"I double-check all information, follow structured filing systems, and maintain attention to detail."
Question 5:
How would you deal with a difficult visitor?
Answer:
"I remain calm, listen carefully, and follow company procedures while maintaining professionalism."
📄 CV Revamp & Job Application Tips
1. Tailor Your CV
Match your experience to reception, admin, and office coordination duties.
2. Use Relevant Keywords
Include:
✔ Receptionist
✔ Administrator
✔ Data Capturing
✔ Procurement Admin
✔ Document Control
✔ Microsoft Office
✔ Office Coordination
3. Keep Format ATS-Friendly
Avoid tables, graphics, and complex layouts.
4. Highlight Key Skills
Focus on communication, organisation, and multitasking.
5. Include Work Achievements
Show measurable contributions where possible.
6. Add Software Skills Section
List Microsoft Office and any systems used.
7. Proofread Carefully
Ensure CV is error-free before submission.
📧 Need help improving your CV? Contact:
info@jobskwazulu.co.za
🧩 Frequently Asked Questions (FAQ)
Q1: Is experience required?
Entry-level applicants may apply, but administrative experience is an advantage.
Q2: Is this role only reception work?
No, it includes both reception and administrative responsibilities.
Q3: What industries use similar roles?
Food manufacturing, logistics, retail, corporate offices, and distribution centres.
Q4: Is Microsoft Excel important?
Yes, Excel is commonly used for data capturing and reporting.
Q5: What is the working environment like?
A fast-paced office and distribution centre environment.
📈 Career Path & Growth Opportunities
1. Receptionist
Entry-level roles earn around R8,000 – R15,000 per month, focusing on front desk operations and customer service.
2. Administrator
Administrators earn approximately R10,000 – R22,000 per month, handling office coordination and record management.
3. Senior Administrator
Experienced professionals earn R18,000 – R30,000 per month, managing teams and complex admin functions.
4. Office Coordinator
Coordinates office operations and may earn R20,000 – R35,000 per month.
5. Procurement Assistant
Handles purchasing and supplier coordination with salaries between R15,000 – R28,000 per month.
6. Administration Manager
Oversees multiple departments and can earn R35,000 – R70,000+ per month depending on company size.
🌍 Industry Insights & Job Market Overview
South Africa’s food and beverage distribution industry continues to expand due to increased demand for quick-service restaurants, supply chain efficiency, and nationwide logistics networks. Companies like distribution centres and manufacturing plants rely heavily on receptionists and administrators to manage communication flow, procurement documentation, and compliance records.
🔍To find similar jobs, these are terms you can search: Receptionist Jobs Durban, Administrator Jobs KwaZulu-Natal, Office Admin Jobs South Africa, Entry Level Admin Jobs, Distribution Centre Jobs, Procurement Assistant Jobs, Data Capturing Jobs Durban, Office Assistant Vacancies.